The HR organization generates relevant data for the company. We value this data by offering you an activity tracking dashboard.
When a company has sold 60 days of service, it does not want its employees to work 2 more days.
JourOff will give him a photograph at time T.
No need to fill in an activity report, employees experience it as a constraint, and moreover it costs time.
Our approach is intuitive, that means, from my schedule or my project comes naturally a dashboard that highlights the time spent by activity and by client..
For example, in January, how was the time allocated to Designers ? On which activity or for which customer did they work?
We developed a concept called Workspace. This is a wall of Post-it ® to simplify collaborative work.
It allows the employee to organize his activity and then to control it.
On the Manager side, the solution makes it possible to follow the progress and to control the time.
The proof by example :
I am Mariah CARHAIX, commercial at JourOff
I combine Workspaces with CRM to drive my business prospecting contacts.
All of my business cards and commercial matters are not listed in my CRM, and I have targets for number of people to call per week.
So I need to control my contacts.
Thanks to JourOff, at a glance, I know the number of people I have planned to contact week by week.
The collaborative tool dimension allows my Manager to see if I have enough people to contact.
We are in anticipation, we pilot the list of people to contact to optimize the percentage of commercial meetings.
I am Stacy BREST of the Marketing Department
My Manager is him Karl PLOUARET
Lately, it's hard to see to make a follow-up point, because Karl runs after time !
I decided to create dedicated Workspaces for my activities with Karl.
At the moment I have created two, the first is called "Trade show in Paris" and the second "Update conditions of sale".
Karl can view them from his desk because I offered him an invitation and he can give me feedback via the thread of comments.
I am Erwan PONTIVY, Geek at JourOff
Here is Mark TREGASTEL my Project Manager.
Mark has his dashboard, but on my side I also need to organize myself.
Mark used to delegate tasks to me, which I decompose into sub-tasks to highlight the MVC paradigm, in short...a Geek trick !
So I decided to create a Workspace Dev Tasks.
I am led to delegate certain tasks of this Workspace to him
Nolan CROZON, another Geek, but he prefers to be called DevOps.
1 - Your holiday memories in Paris ?
2 - Your old Walkman ?
At JourOff, you put all that is important to your organization.
This box contains a calendar...A schedule of tasks and leave.
The JourOff HR Solution associates a calendar with each employee.
This calendar allows both scheduling tasks and leave.
This allows to say:
> Monday: Customer Appointment
> Tuesday: Leave
The advantages of our calendar system are:
> The non-superposition of leave and tasks.
> No more going back and forth between the leave software and the activity schedule.
> Making appointments online, with the possibility of generating a public link.
> Booking shared resources.
E.g. Meeting room, fleet of vehicles or all types of material resources.
Our planning tool gives a general view of the employee's activities, both leave and tasks.
We also offer the possibility to view the schedule of an employee over a full year.
The Leave module is based on an automation system for the Leave process.
> The employee makes his request via the software, the manager is notified by email.
> The employee can consult at any time via the Internet, his rights leave in terms of days acquired, days taken and Balance.
When set up, the manager can set the HR rules of the company.
> Days worked in the company
> Creation of employee files
> Setting part-time days for some employees
> Typical leave setting: Paid leave, Sick leave, Leave for family events
> Other specific leave
> Export counters discharged to the Payroll software
> Customizable export format based on payroll software used
The Timesheet module is used to indicate the time spent per activity.
This module also allows the calculation of overtime.
Thus, for the companies concerned, it is sufficient to tick an option to supply two types of counters :
> Counter compensating rest
> Counter hours to pay
Work organization requires resources planning.
And when you plan a resource you create information.
E.g. : The employee belonging to this department is assigned to such a task, at such a date, concerning a customer, operating in a particular sector of activity...
The objective of our Solution is to optimize this information.
This is why we do not do Project Management but Product Management, to give you a broad view of the resources involved.
> The Product has a longer life cycle than the Project.
> In the Product there is the customer and its iterations projects.
> The Project is an angle of view, the Product is several angles of view.
> In the development cycle of a Product, there are the impacts of several services, Marketing, Commercial, R & D and JourOff brings you this visibility.
Our Solution allows you to manage your projects according to SCRUM precepts.
Above the Product Backlog we add a layer to control the time and resources involved.
Therefore, regardless of the number of Sprints or Products attached to the Customer, the Product Owner will be able to capture the overall time and resources allocated.
If you want to integrate the taking of Leave into the work organization, the solution also exists in JourOff.
You are not a fan of Leave...OK !
You are not the only Manager in this case.
In the following paragraph, we talk about Achievement, Participants, Customers and Deadlines.
> Our solution offers you the possibility to manage several Backlog Products by Customer context.
> The progress of tasks on the Sprint side influences the color codes status of the User Stories on the Product Backlog side.
As a result, the Product Owner has a global vision to effectively manage the relationship with the Customer.
Our Solution allows organization on an individual and collective level.
The Scrum Master split the tasks and Tom the developer can organize his work to optimize his time and prioritize.
A team organization is a value chain.
If Tom the developer has prioritized tasks with higher added value, the Scrum Master will become more efficient.
For example, Tom has been assigned the User Story Server Configuration. He chose at his level to decompose it into sub-tasks :
1 - Network settings
2 - Installation tools
3 - Create user accounts
Today, the organization focuses on the Scrum Board.
JourOff maintains this fundamental principle, and at the same time, offers Tom the ability to create workspaces to organize his activity.
The aim is to structure information, enrich it and share it.
Tom can also make others collaborate on his workspaces.
Suppose that for task (1), Tom needs to delegate to Pat from the Support and Network service.
From his private Workspace, Tom has the ability to delegate task (1) to Pat. Tom's Workspace becomes collaborative and contains two participants : Tom & Pat...
Pat ignores the constraints of the Scrum Board to which Tom depends...This is where in real life Project Management is not a simple matter.
At all times there is an equation to solve which is : Value, Time, Priorization and in Priorization, there is Anticipation.
This is valid for the Scrum Master, it's also valid for Tom.
You have made the agile, the customer is delivered, the story stops there...At JourOff the story does not end there.
When you do the Agile method, you generate information.
Today from one Sprint to another, this information is put to the trash...Waste is not good !
This information, accumulated over the past 3 years or over the next 12 months, gives you information on the evolution of your activity over time : Customers, Types of Missions, Employees Profiles.
Technologies are evolving at a pace where market changes do not leave much room for improvisation, either you are in the race, or it is your competitor who will be in the race.
You take care of nothing, JourOff takes care of everything and offers you Pie Charts and Curves in order to make a detailed analysis.
JourOff is the only Project Management software on the market that has an Analytical Tool dimension. See Management Time / Activity
The advantages to use our solution are :
A - On the Project Management plan :
We integrate a Customer and Reporting dimension.
You visualize how the relationship with the Customer evolves in terms of time, resources and costs incurred.
B - On the collaborative tool :
Our Workspace concept is adaptable to all situations :
1- Each employee can use it for their individual organization.
For example to organize its activities of the week.
2- The works council to organize the barbecue of the end of the year (there are probably tasks to be delegated).
3- The Marketing Department to organize the next trade show in Paris.
4- The R&D department for Project Management with Agile Method if necessary.