Leave Management Process Automation Tool
To facilitate leave tracking as well as the management of your employees’ schedules, JOUROFF has developed an intuitive paid leave tracking software.
You save time and efficiency thanks to the automation of paid leave tracking.
Leave request form from computer or mobile application
Manager notification with up to 4 possible validation levels
Automatic update of paid leave or RTT balances
Export of leave variables, compatible with most payroll software
Discover the video
Managing employee paid leave has never been easier, thanks to our leave tool designed to make your task easier.
No more unreadable Excel files, our automation solution guarantees a smooth leave process to better manage your employees’ vacation periods.
Leave management - how does it work?
Leave management is an essential task in human resources management within a company.
Even though it is not uncommon to see some companies favor Excel files for calculating paid leave balances, it can quickly become time-consuming and unreadable over time!
JOUROFF, which is an intuitive leave and absence management software, allows you to automate leave request procedures, up to the calculation of balances.
But it would be too simple if leave management were limited to the simple calculation of balances…
Our leave tool offers you the possibility to define accrual rules according to your collective agreement or internal regulations, in order to ensure leave calculation:
Leave calculation for part-time employees as close as possible to reality, by half-day or full day
Transparency in leave calculation in working days or business days, for example the case of deductible Saturdays
Consideration of your working time agreement. For example, the management of split leave days, seniority leave according to socio-professional status such as Executives or ETAM
Who approves whose leave? Who is entitled to RTT? So many questions on which you will save time thanks to our online leave management tool!
Why choose the JOUROFF leave tool?
99% of our clients are satisfied (see customer reviews)
Leave tracking adaptable and compatible with most collective agreements. Configuration is done smoothly via the online interface.
Our priority is to support you throughout your HRIS project for the dematerialization of paid leave and absences.
Who approves whose leave? Who is entitled to RTT? So many questions on which you will save time thanks to our online leave management tool!
When looking into leave management, at first glance, the features that attract attention consist of automating the leave process… But leave and working time management remains a complex subject. That is why JOUROFF offers advanced features as an HR solution in SaaS mode (Software As A Service). Among the leave software options, there are:
Automation of seniority-based leave entitlements
Automated management of split leave days to control the legal leave-taking period
Automatic carryover of leave balances, time savings account (CET, unused leave)
Export of taken leave to an Excel file to download or transfer to the payroll manager
Operations on leave counters. Example: adjustment in the form of debit or credit
Profile and visibility of leave counters, depending on the employee's contract
Leave management for employees on day-rate packages or annualized contracts
Absence planning
Thanks to our comprehensive leave management offering, the online HR tool we provide allows each employee to view their annual schedule, in order to manage their vacation periods.
This absence schedule dedicated to the employee is very practical as it offers a complete view over the 12 (twelve) months of the year.
At the same time, the JOUROFF leave management software allows the employee to view the evolution of their leave balance period by period.
Subject to configuration by the Manager of the leave management rules within the company.
Better than an Excel leave management table, we offer a paid leave management portal that automates the leave request process.
The employee initiates their leave request via their online space, the Manager is notified by email, decides whether or not to approve the leave request, and at the same time the leave balances are automatically updated.
From this feature description page, you have the possibility to test the full version of our solution via the FREE TRIAL button.
Unlike the freemium tool, the full version simplifies your absence management.
You will be able to better manage your employees’ leave balances.
In any case, our online leave management tool includes a mobile application available for free download, to manage paid leave with ease.
The employee can plan their vacations from home, without constraints.
Why implement leave management software?
The need to deploy an absence automation system arises when manual leave management becomes increasingly tedious.
In leave digitalization projects, the existing context is generally as follows:
✓ Employees submit their absence requests through a paper form indicating the desired vacation period.
✓ The request form specifies the name of the direct manager (N+1) who must approve the leave request.
✓ At the human resources level, the request is transcribed into an Excel spreadsheet for leave calculation in working days, business days, or calendar days.
✓ Employees discover their leave balance directly on their payslip.
It must be noted that leave management includes other HR constraints related to the collective agreement on the legal leave-taking periods.
For example, for companies in the public sector, labor legislation in France recommends a legal leave-taking period from May 1st to October 31st. This allows the inclusion of summer holidays occurring in July and August.
These HR constraints make leave management a complex field that requires the implementation of an automatic paid leave calculation system to simplify the work of the HR manager, and then provide visibility of leave balances to employees.
Online paid leave - STARTER version free, without subscription fees
The JOUROFF leave tool is one of the few paid leave management solutions without a monthly subscription. This version offers advanced features for online leave management.
As a Manager, I set up the configuration of HR social rules according to the specifics of the company’s collective agreement.
Online leave management according to working days or business days, while specifying the number of leave days accrued per month or annually.
For example: 2.08 leave days accrued in working days, or 2.5 in business days.
However, our online tool offers you the possibility to customize paid leave accrual rules per employee, or even to create leave entitlement profiles in order to restrict the visibility of leave counters according to the employee’s contract.
JOUROFF also allows operations such as Adjustment or Transfer on leave counters.
It also takes into account the calculation of paid leave for part-time employees.
All these tools are made available to help you save time and improve efficiency in leave management.
Efficient management of paid leave and absences
If you want to compare online paid leave management tools or simply conduct a technological watch…
The trial version should allow you to evaluate our leave tool.
Certainly, software comparison offers a showcase of several leave tools, but the field of human resources management involves specificities unique to each collective agreement.
That is why testing the trial version in demo mode remains the only way to find the best automatic leave digitalization program that matches your needs.
However, our technical support is available to provide you with good advice to find the appropriate leave management tool.
Simplify tracking of your employees' leave and absence requests
Manage all types of absences effectively: unpaid leave, sick leave, parental leave
Simplify human resources management and daily employee monitoring
About the free leave software
JOUROFF has developed a freemium leave and absence management offer for companies with fewer than ten (10) employees.
What could be better than an intuitive solution without subscription fees for automating HR leave management?
This so-called Freemium offer allows you to access basic features for managing your employees’ leave.
The free paid leave tool module allows you to automate the leave process, starting with the employee’s leave request via their dedicated online space, up to the approval of leave by their manager.
No more leave calculations via Excel sheets or paper leave request forms.
JOUROFF also includes the configuration of complex leave rules, such as working days or business days leave, consideration of public holidays, each employee’s working time, and leave calculation for part-time employees… You will save 90% of your time!
Advanced features of a leave management tool
No need to download or install the program on your PC… Everything is configured directly online.
♦ Easily manage contract terminations to establish leave status for final settlement
♦ Efficient management of paid leave entitlements for employees on day-rate contracts
♦ Increase your productivity by automating HR leave management procedures
♦ Simplify leave approval by managers, as well as automatic updating of the team leave schedule
You can also try the full version of the JOUROFF HR Solution via the button below:
Open source leave management vs JOUROFF free leave
Also called free software, open source leave tools represent a category of tools with open source code developed and maintained by a community of programmers.
The advantage of an open source leave management tool is the unlimited access to advanced features.
However, open source tools involve relatively complex configuration.
Especially since leave management requires taking into account the specific rules of each sector’s collective agreement.
The freemium version developed by JOUROFF, although limited in features, allows for quick and easy handling.
Included in the STARTER offer (no subscription fees):
The free leave tool provides access to a simple and efficient interface, with advanced features for managing paid leave and absences.
Here is the list of features of the STARTER plan:
✓ Paid leave & absence management… The tool offers full automation
✓ Leave management in working days or business days, simplified online leave tracking!
✓ Paid leave calculation for part-time employees. No more Excel-based leave calculations
✓ An HR portal for leave management that allows configuration of different types of leave: Paid leave, RTT, Sick leave, Family event leave, Split leave days, Carryover of leave balances
✓ Automation of the validation process through the administration interface
✓ Our SaaS leave management solution triggers automatic email notifications during leave requests… Our leave software ensures end-to-end traceability.
✓ Leave request process with up to 4 levels of validation (Approver N+1…N+4)
✓ Automatic update of leave balances… Access the leave management summary dashboard!
✓ Adjustment of leave counters as debit or credit, carryover of leave days
✓ The leave tool provides a dedicated space for Managers to know: who approves whose leave…
✓ Employee activities and user rights management… as a Manager I access employees’ leave counters
✓ Overview of leave balance evolution per counter
✓ Ability to view annual leave schedule and eliminate the need for Excel planning
✓ Each employee has access to their dedicated calendar serving as their individual leave schedule
✓ Module for exporting leave taken during the month to the payroll tool
✓ The export format to payroll is customizable. This feature makes JOUROFF leave software one of the most efficient on the market… Custom export ensures compatibility with most payroll management software.
✓ Note that the free leave tracking offer can serve as an evaluation version. The number of users is limited to fewer than 10 for this freemium plan.
✓ Leave management via a web application on Android or iPhone mobile.
This facilitates online leave management for employees who do not have access to a computer.
They can plan their vacations from the online leave management mobile application.
This point is a strength of our freemium version compared to an open source leave management solution, as the mobile version is generally offered by SaaS software.
However, if you wish to discover the full version of the HR leave management solution, you can try it by clicking the button below.
♦ Other specific leave… This module is only available in the premium offer
♦ Time tracking is not part of the leave application features
♦ Shared calendar and team planning are only available in the premium version
♦ Activity management and analytical tracking are not included
Conditions
Access conditions to the leave management software are described on our pricing page. To get started, please visit the pricing page!
Key points in the dematerialization of paid leave
When looking into a paid leave automation system, there is a tendency to prioritize ease of use in leave requests and their subsequent validation.
Even though these points remain important for daily use, there is another aspect to consider in paid leave calculation, which is the adaptability of the leave software to your collective agreement. Among the points to analyze, we can mention:
Leave management including part-time or half-time employees
Our online paid leave software offers the possibility to prorate the number of paid leave days accrued by part-time employees. However, some companies may apply the general rule where the system credits part-time employees with the same number of paid leave days as full-time employees... Then the leave balance is adjusted through the calculation system when leave is taken.
Save time by deploying leave software that offers working days or business days modes. In the latter case, our solution can automatically deduct Saturdays.
It is common for leave software to include restaurant voucher tracking. In this context, the system deducts one meal voucher per day of leave taken
Consideration of seniority rules. For example, automatic credit of 2 days for 5 years of seniority. Note that seniority rules must be defined in the leave management tool according to your collective agreement.
Adopt leave and absence software that includes visibility filters for leave entitlements. For example, the ability to hide RTT for part-time employees
Since leave management is done on an annual basis, configuration includes the reference period. In French labor law, paid leave is most often managed from June of year N to May of year N+1. This period is fully configurable and adjustable.
Ability to control leave-taking conditions, such as negative balances or leave requests outside the legal leave-taking period.
Note that leave-taking must comply with the legal period defined by labor law... We offer tracking of split leave days in our online leave solution.
Online paid leave and absence management, with tracking of compensatory days. Indeed, our HR portal allows the declaration of compensatory days subject to validation by the HR Manager.
At the bottom of our site, access the online paid leave calculation simulator, with download of the Excel leave planning template. Online leave management through the use of the leave simulator can be a first step in your HRIS project for the dematerialization of paid leave, RTT, or other absences such as sick leave or parental leave. Then, once you have integrated the leave calculation rules from the simulator, the leave interface will be much easier to use since both interfaces share the same ergonomics.
How to configure paid leave software?
The company’s paid leave calculation rules must be carefully configured in the HR rules configuration system.
You must start by defining the number of leave days to be accrued monthly or annually.
The leave tool also allows defining the leave allocation counter, also called the leave-taking counter.
The leave interface provides a user management space to define the application conditions of paid leave according to the employee’s contract.
Some employees may or may not be eligible for RTT depending on the nature of their employment contract. For example, in the case of a 35-hour contract with 5 weeks of paid leave, without compensatory rest (RC).
The configuration of a software program is generally handled by the information system administrator during the deployment of the solution.
Comparison of best open source leave management software
PhpMyLab
Thanks to our expertise as an HR software publisher, this open source leave management HR portal has caught our attention.
Accessible via the internet, this leave tool allows managing paid leave in multi-user mode with multiple role levels, depending on whether one is a department head, HR team manager, or administrative manager.
Each employee can submit their leave request via an online form, specifying their department, type of leave… Or view the number of remaining days in their annual paid leave balance.
This paid leave tool also allows leave to be taken by half-day or full day.
The advanced search module allows displaying leave taken over an annual period.
Jorani
Considered the most advanced free leave tool, this HR leave portal is supported by a very active developer community.
The leave calendar offered by this tool can be displayed in several formats.
You can see at a glance non-working days, as well as the absence schedule for the current month.
The user interface allows defining the monthly accrual rule for leave entitlements with great flexibility.
Odoo Time Off
A portal of integrated tools that develops a unique Open Source model.
Depending on your needs, you can build your own ecosystem of HR tools.
The Time Off module allows managing your employees’ vacations and absences, so you never lose track of each employee’s days off.
The Manager view allows managing the workflow of leave requests.
Indeed, the HR manager can approve or reject leave requests, with the possibility of adding a comment to justify the rejection or explain the decision not to approve the leave.
