Optimize staff scheduling tracking
Task planning and organization by department
Software for attendance scheduling, with employee totals per time slot
Management of annual schedules or hour modulation
Creation of online schedules across multiple sites or by workplace
Planning of absences and tracking of leave balances
Schedules combined with the annual counter of recovery hours
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Scheduling management features
Scheduling software is a task organization tool that allows planning of working hours in the form of an assignment table of tasks by time slot or time range.
To simplify your daily workforce management, the JOUROFF scheduling tool integrates time planning and HR management, namely: absence tracking, work task planning, tracking of annualized hours…Then management of overtime or recovery.
To do this, our scheduling management tool offers a unified interface based on a simple principle: I plan, then I access HR summary dashboards or analytical tracking.
Indeed, with a simple click, you can download the monthly hours report or the schedule file in PDF or Excel.
Among the major topics managed by our planning solution, there is hour modulation or annualization.
In this area, our tool is designed to be intuitive. You can create a forecast schedule to estimate modulation overtime in advance.
Then, at the end of each week, you can confirm the actual hours worked to update your forecast table.
The online schedule also allows tracking overtime as well as the processing of specific increases, for example:
The calculation of hours worked on Sunday
The increase of night hours or public holidays
The consideration of specific hours, such as travel time or business trips
On-call duty management with hour bonuses or equivalent hours
Hourly attendance schedule
To plan your teams effectively, you first need a good resource planning tool…
Our R&D team has developed a planning model called attendance schedule, which allows you to visualize at a glance each employee’s availability as well as planned activities.
The attendance schedule also highlights the time slot corresponding to breaks.
Among the features of the attendance schedule, there are:
The total planned hours per week and per employee
The weekly working time, in accordance with the employee’s contract
The shift in planned hours to highlight possible overtime or missing hours to fully occupy the employee
The employee total which allows viewing the number of people scheduled per time slot
Schedule view by employee
One of the key features in planning is the visualization of scheduled tasks by employee or by department.
The objective of the employee view is to help the Manager effectively integrate HR constraints into planning.
Indeed, company staff must strictly comply with weekly working time.
In this context, our scheduling management software offers a summary table of planned weekly hours.
At the same time, if you want to track recovery hours, the summary table also provides this feature.
Schedule view by site or workplace
This view answers the following question: Who does what, when and where?
Indeed, the schedule by site allows you to visualize tasks and people assigned across the company’s different geographical sites or branches.
The schedule creation function thus gives you an overall view of your activity.
Task organization and bulk schedule creation
To speed up schedule creation, our tool offers a feature called Multi-Events which allows bulk planning, with a weekly planning form in the form of a timesheet.
This module also allows duplicating weeks in one click, to create schedules for employees with the same working hours.
This feature makes a real difference compared to PDF schedules or downloadable Excel time tables.
Thanks to intuitive week-by-week navigation, bulk planning optimizes time slot allocation, since organizing individual tasks in an attendance schedule can often be time-consuming on a daily basis.
Work schedule and online workforce management
What is an online scheduling software?
An online workforce scheduling tool is a SaaS-based program that facilitates task organization and improves efficiency in assigning work missions. Thanks to planning, you create a clear and precise schedule of each employee’s working hours.
The key feature to prioritize when choosing your planning tool is the ease for employees to quickly identify their time slots and activities.
This is the mission of our online time planning tool.
Starting with our scheduling application downloadable on Android or Apple for each employee, to consult their schedule independently.
On the team manager side, creating or assigning events is done through a weekly form, presenting worked dates line by line, allowing you to fill the schedule in one block, with the possibility of adding multiple employees concerned by the same planning.
JOUROFF is an online scheduling management solution adaptable to all business sectors.
A tool that allows assignment of activities and workforce management with ease.
The planning interface offers several views or display modes, as well as several time tracking modules.
This makes JOUROFF a complete HR scheduler for activity and workforce management.
Workforce planning and activity tracking
Our planning tool is not limited to simply displaying activities assigned to each resource, or printing schedules.
The planner function is combined with an intuitive activity management system that enables work planning and the creation of an activity tracking dashboard.
The operating mode is as follows: I plan, and automatically I access activity tracking indicators.
These indicators include: recovery counters, absences and leave balances, consumption by activity, etc.
What is a schedule creator?
Among the major needs usually highlighted in automatic scheduling software projects is the fast and intuitive filling of work schedules.
To facilitate this, the automatic schedule creator function deserves attention when choosing the right solution.
In short, an online schedule creator is a tool that allows you to easily fill schedules while integrating a maximum number of planning parameters.
Among the essential options of a schedule creator, there are:
> The working time slot in start time and end time format
> The activity or work task associated with each time slot
> The ability to print the schedule online in Excel time table format or PDF schedule format
Create schedules and track staff leave
Rather than multiplying tools, our scheduling management approach offers a solution to unify absence management and task organization by team.
Our planner is based on a calendar system combined with employee absence management.
Therefore, you have both activity planning and leave management within the same calendar.
This has a double advantage, which is avoiding overlap between tasks and leave.
This approach also avoids switching back and forth between the task organizer to create schedules and the absence management tool.
For example, if you want to create a worksite schedule showing clients where the employee must intervene, it is important to have visibility on employee leave to avoid assigning them incorrectly.
Work schedule and overtime
In the same way as leave management, the task planner also allows activation of overtime calculation.
Overtime management is based on a configuration system provided by the JOUROFF planning tool.
Depending on the rules defined by your collective agreement, it is possible to define overtime thresholds to feed the recovery hours counter as well as possible overtime increases, depending on the case.
Scheduling management and time entry
Our planner allows you to plan your resources in terms of task organization, while calculating planned hours according to employee schedules for HR tracking purposes.
This makes it possible to jointly manage task organization and legal working time from an HR perspective.
Thanks to our activity management system combined with the planning tool, you access a dashboard offering several filters.
You also have the possibility to export planning data and activity tracking indicators in Excel format.
For example, if your need is to track working hours per employee, you can apply the “Group by employee” filter as shown below.
Our automatic calendar system thus allows you to manage the monthly or annual working time summary.
How to create a work schedule?
A work schedule is a document that organizes employee working hours within a company.
Unlike a leave schedule which displays half-day or full-day slots, a work schedule must specify time slots with start and end times, which is why our scheduling management tool improves productivity by providing greater visibility to employees.
Another optional criterion in a schedule is specifying the activity or work task.
In our scheduling application, companies are expected to provide the list of activities to be carried out, then displayed in the planning interface.
By default, the resource planning tool offers a single general activity.
Scheduling and material resources management
Resources involved in planning can be of several types.
This may include staff scheduling involving employees, or scheduling of material resources such as meeting rooms, vehicles, etc.
Scheduling management application areas
The main challenge of HR digitalization remains ease of access to information.
It is therefore preferable to favor a workforce management solution that unifies processes.
The JOUROFF planning tool, as a time tracking and activity tool, allows combining two approaches: time management and workforce tracking.
Therefore, our resource planning solution lets you choose and customize the modules you need, including:
Planning of attendance and tracking of hours worked on client sites
Scheduling management to control hours across the company’s different activities
Schedule synchronized with leave and absence module, then download Excel leave table!
Workforce tracking to evaluate recovery days
Online planning integrating overtime tracking, schedules, and overtime increases. Example: Weekly working time between 35 h and 43 h, 25% increase, and beyond 43 hours, a 50% increase applies
Worksite scheduling integrating annualized hours calculation
Scheduling management for time tracking within monthly, quarterly or semi-annual modulation
Online scheduling software with management of an annual hour counter. Example: Employee contract of 35 weekly hours, with overtime automatically assigned to the hour counter
Planning table for activity billing (better than an Excel planning table!)
Creation of online schedules for cost tracking or project budgets
Alternative to free Excel planning for case or client mission management
At the bottom of our website, discover the free online scheduling simulator, with download of PDF or Excel schedule template
The specificity of the planning application we offer is that you have access to advanced planning settings.
For example, you will be able to create schedule templates to facilitate schedule creation.
Indeed, a schedule template allows defining a list of activities associated with time slots.
Our tool is designed to create professional schedules, with intuitive selection of teams or employees concerned thanks to the planning template.
This feature represents a real differentiating point of our workforce planning solution, as it allows you to easily manage task assignments.
Comparison of the best free planning applications
Trello
Among the best free planning software with an advanced free offer, we can mention Trello, which is a professional planning tool combining project task management through boards that team members can view or modify.
Indeed, each member with access to the shared schedule can make changes to the tasks to be performed.
This task organization portal offers an intuitive interface thanks to the card system representing tasks distributed across different boards composing the schedule.
Orange CRM
More than a scheduling and timetable creation tool, OrangeCRM offers a workforce management portal that helps organize all tasks necessary for a company’s proper functioning.
This resource planning tool offers an open-source solution that you can host on your own servers for cost optimization.
Gantt Project
Planning can sometimes include project deadlines or delivery timelines.
In this context, Gantt Project can be cited among planning software that provides a 360° view of resource planning within a company.
This solution can be a good alternative to Microsoft Project as their functionalities are very similar.
One of the key modules is the Gantt chart, which allows planning and visualizing task organization and dependencies.
