Simplified Employee Tracking with the HR Portal
A single interface for absence requests
An intuitive attendance schedule for your employees
Management of Meal Vouchers and export to Excel
Downloadable absence planning table
Integrated telework schedule in the HR tool
Digitalized absence management
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What about absence management in the HR tool?
Beyond being a matter of HR organization, in most labor laws around the world, legal rest represents a right for employees.
Indeed, legal rest, as it should be called, represents a period of several days during which the employee is relieved of professional obligations, while continuing to receive salary due to the employer’s legal obligation.
This absence period is subject to administrative constraints outlined in each company’s collective agreement.
Thanks to labor law, there is a common legal framework for all companies, specifying the maximum number of days employees are entitled to.
Additionally, the rules for requesting rest days and legal periods apply to both employees and employers.
Given the multitude of HR management rules to follow, absence management is a complex subject that must be handled with the utmost care.
This is why JOUROFF, as an HR portal for absence management, simplifies the task through automation of HR administrative processes.
What are the benefits of the HR absence tracking tool?
Even for smaller companies, an Excel absence tracking file can work, but absence management in a company involves time-consuming tasks that add little value to strategic business objectives.
In this context, implementing an HR tool for absence management is highly beneficial as it automates repetitive tasks.
The goal is to save time and improve efficiency.
This allows you to focus on strategic tasks for your company’s development.
Another important factor is the reliability of information, since absence management involves calculating employees’ leave balances, as well as tracking accrued days per period.
In conclusion, using a SaaS tool protects against errors in calculating employees’ entitlement to rest days.
Employees also gain autonomy, as each has a personal space to:
Submit vacation requests
View a vacation tracking table and unused days… avoiding constant requests to the HR manager
How to choose an HR solution for staff management?
Since the advent of the Internet, SaaS solutions, previously custom-developed, have become online services.
These SaaS tools offer the advantage of quick access to a ready-to-use product.
With SaaS tools, implementation time is reduced, often to zero.
However, this convenience comes with a drawback: lack of flexibility in adaptability.
Now, the user must adapt to the tool… the era of IT specialists visiting offices to collect user feedback is over.
This is why it is important to first create a requirements document.
The idea is to have a written document listing expected features, starting with:
HR management rules in your company
Approval processes by one or more managers
Vacation accrual, meal voucher tracking…
Management by working days or calendar days
Rules for meal voucher deductions
Consideration of part-time employees
Management of forfait-jours employees
Company agreements regarding split vacation days
Exceptional absences
Telework policies
Staff schedule visibility rules
Time Savings Account (CET)
Employee expense report management and submission
This helps highlight key points from your collective agreement. Indeed, while general absence management rules can be handled by most market tools, each company’s specific labor rules must be addressed individually.
Even if SaaS absence management solutions on the market are well-featured, creating a requirements document allows the software provider to configure the tool appropriately for your situation.
It is therefore recommended to share this document with SaaS absence management providers you contact.
Also, make sure to review the list of offered features, particularly if the vendor provides a trial version before implementation.
Should You Choose an HR Solution or a Dedicated Absence Management Tool?
Implementing an HR tool for absence management can raise additional questions, such as: should we expand HR digitalization to other needs?
Indeed, this could be an opportunity to conduct a broader study to select the HR tool best suited for your company.
Recall that an HRIS (Human Resource Information System) is an HR portal composed of several modules covering various human resources management areas.
Depending on the case, an HR tool may include features such as administrative HR management, payroll digitalization, time and activity management, etc.
Of course, everything depends on the direction you want to take in terms of HR digitalization.
The functional scope has a direct impact on the acquisition cost of an HR tool.
That said, the internet offers such a wide range of HR tools and comparisons that it is always possible to find the best quality-price ratio for your HR solution.
What happens if labor law regulations change regarding HR management?
If there is one domain prone to frequent changes, it is labor law.
This factor should be taken into account in the criteria for choosing your HR tool.
Most professional HR management tools integrate this aspect through intuitive configuration.
It is important to thoroughly explore the features offered by the HR tool to ensure it is scalable and adaptable.
Essential Features of an HR Solution for Employee Tracking
When embarking on an HR digitalization project, ergonomics and ease of use are key selection criteria.
However, other indispensable features deserve attention when choosing an HR tool. Here are some criteria to check to determine the best HR tool for your company:
HR tool for employee tracking offering attendance schedule management.
HR portal for human resources management, tracking annual performance reviews and employee files.
HR solution for absence management including meal voucher tracking. In this context, the HR tool calculates meal vouchers, e.g., one voucher deducted per day of leave taken.
Incorporation of HR rules related to seniority. For example, automatic acquisition of 2 extra days for 10 years of seniority. This automatic management is enabled by seniority rules defined in the admin interface according to your collective agreement.
HR management tool for attendance tracking and workplace absenteeism monitoring.
HR and project site monitoring… For example, tracking office or engineering staff.
HR management for restaurant staff, with specific work schedule considerations.
HR tool for managing absences and split vacation days, if allowed by your collective agreement.
SaaS HR solution for tracking employee vacations and recovery day counters.
