Simplify your life with automated working time calculations for annualized contracts
Set up your annualized work schedule
Enter hours by employee or manager
End-of-year summary provided by the software
Reconciliation of planned hours vs. actual hours worked
Compensatory time off or overtime payment
Annualization software integrated with activity or project tracking
Do you have annualized contracts?
Are your employees required to make up hours?
Do you need to transfer information to the payroll manager for overtime pay or leave tracking?
Do you prepare a forecast schedule for annualized working time?
Save time and boost efficiency with our online annualization calculation software!
What is annualized working time?
Annualized working time is a system for organizing work hours over a 12-month period, where employees have weeks of high or low activity that balance out over the year.
The goal is to structure the employee’s schedule according to periods of more or less intense activity.
This system is legally regulated, and depending on the collective agreement, restrictions may apply regarding maximum working hours or defining weekly thresholds for triggering overtime.
Forecast schedule for annualized working time
Organizing work while respecting the total hours to be worked can be challenging.
To simplify this, JOUROFF’s annualized working time tool allows you to define a forecast schedule that distributes work hours week by week over the annualization period.
This forecast schedule helps monitor differences between planned hours and actual hours worked.
You can also include vacation and absence planning to manage the employee’s complete activity.
Annualized working time simulator
Our annualization schedule replaces cumbersome Excel sheets.
It adapts easily to the current year based on your reference period (12 consecutive months).
The schedule acts as an annualized working time simulator, providing an overview of planned hours across the year.
Some companies use it as a simulator by entering projected hours for the full year.
Planned hours: projected hours for the year
Actual hours: hours actually worked by the employee
Paid leave: entered outside the annualized quota
Other absences: sick leave or absences considered as effective working time
Beyond a simulator, this forecast schedule allows effective management of annualized contracts and can simulate example annualization calculations.
Tracking hours worked
Annualized working time requires implementing a system to record work hours.
As an HR tool for tracking hours and annualization, JOUROFF offers multiple dashboards that allow monitoring of hours worked by employees.
Our HR annualization tool provides an overview of the modulation calendar… you can see at a glance the employees’ working time month by month, as well as the weekly hours worked.
This general overview allows you to easily manage work time modulation to control leave quotas, as well as periods requiring compensatory rest for employees.
Key indicators for work time modulation
Annualization involves work time modulation over a 12-month period.
However, to respect the contractual hours, each company needs to closely monitor the evolution of the work time counter month by month or quarterly.
The work time modulation software provides a dashboard showing key indicators for tracking work modulation.
At any time, you can assess the end-of-period situation to anticipate potential overtime.
For this, the annualization software provides a list of remaining workdays from the current date until the end of the reference period.
This analysis of remaining days or hours allows better anticipation, for example by offering compensatory rest to employees to maintain a balanced modulation schedule.
Annualization tracking
The HR annualization tool allows you to track the number of hours worked per year.
Depending on the reference period, you can see the total declared hours as well as regular hours worked excluding overtime.
Moreover, annualized working time requires tracking of planned leave within the annualization framework.
This task can be complex, especially since certain absences, such as sick leave, are not counted as annualization rest.
That is why we provide a dashboard to manage the different indicators.
Compensatory rest
In general, hours worked beyond the annualization quota are recovered at the end of the period as compensatory rest. These hours may be paid according to the collective agreement.
We offer the possibility to evaluate the situation during the period.
Suppose that mid-year the employee has worked more hours than planned…
Thanks to the “Time Spent Summary” dashboard, you can view the number of hours worked over a given period.
At the same time, the software allows you to credit either the overtime counter for recovery or a leave-type counter.
Offering rest hours helps regulate annualization hours during the period.
Hour entry
Timesheet entered by the Employee
Thanks to our online timesheet tool, employees can enter their working hours independently.
The software allows entering hours progressively from Monday, saving as a draft and submitting the timesheet at the end of the week.
This allows employees to be reactive in reporting hours.
However, you can set the validation frequency of timesheets on a weekly or monthly cycle.
In the latter case, the software provides a timesheet covering all days of the month.
Timesheet entered by the Manager
In organizations where employees do not have computer-based roles, the tool allows managers to fill in employees’ timesheets.
Managers can access all employees’ timesheets to record working hours.
Timesheet recurrence
Why fill in timesheets when working hours are known in advance? JOUROFF introduces the recurrence feature, which pre-fills the timesheet. Employees save 90% of their time as the software fills in their timesheet automatically.
Mass scheduling
To fill timesheets several weeks in advance, we offer the Planning Profile feature. A planning profile represents a base of working time. It allows mass scheduling several weeks ahead by selecting the weeks to fill, then validating to populate multiple timesheets in one click.
Annualized working time: calculation rules
Definition of a reference period, usually the calendar year.
Number of working days in the reference period
Weekly rest days
Public holidays
Paid leave deductions in annualization
Then, within annualization tracking, it is necessary to count working time over the reference period.
This can be tedious, especially as contracts or absence periods vary per employee.
This is why JOUROFF, as a portal for tracking annualized hours, provides an Annualization Tracking dashboard to control paid leave or remaining leave to respect the annualization quota.
In parallel, the Annualization Tracking tool offers an Annual Counter dashboard to manage reported hours week by week.
Annualized working time: and overtime
In general, annualized working time involves counting overtime at the end of the reference period.
Overtime can be recovered as compensatory rest or paid according to the collective agreement.
However, some agreements trigger overtime during the reference period if the upper limit is exceeded during a high-activity week.
In this context, JOUROFF offers an Overtime Threshold mechanism to be configured per employee contract and according to overtime rules for annualization.
Other needs? Discover annualization application areas
JOUROFF, as an annualization automation software, simplifies the hour-tracking process for both HR and activity management.
Therefore, we offer the possibility to compose your HRIS to suit your needs. Our web portal for annualized working time can be used to cover the following needs:
Annualization and calculation of hours worked per project
Tracking annualized hours and managing activities within your company
Annualized working time considering paid leave and deductible absences
Work time modulation feeding a recovery time counter
Application of annualization with end-of-year overtime calculation and multipliers according to agreements. For example, 35–43h at 25% rate, above 43h at 50% rate
Timesheet-based hour entry feeding the annualization tracking dashboard
Web portal providing a modulation hours table, on a quarterly, semiannual, or annual basis
Time management with activation of an hourly counter when an employee exceeds a certain threshold.
For example: Part-time employee contract (22h). In this case, the software associates a threshold (22h) for triggering complementary or overtime hours depending on the case.
Annualized hours management combined with project-based time billing
Annualized contract employees with the possibility to track salary costs related to time spent (budget tracking)
Annualization managed together with client project management
Features of the annualized working time software
HR Settings
Application Area
Depending on the contract or the provisions of your annualization agreement, you can configure a threshold to automatically assess whether the employee is entitled to overtime or not.
In some companies, the annualized working time agreement provides for overtime to be triggered when the employee exceeds a maximum weekly working time, most often 48 hours. In the annualization software, this threshold is configurable.
The annualization software offers two modes of operation:
The employee is autonomous and accesses the time entry tool to submit timesheets for validation by the Manager.
Time entry can be handled by the HR Manager, allowing the employee to continue reporting hours on a paper or Excel sheet submitted to the Manager.
The number of hours worked per year must be defined per employee.
It corresponds to the annual quota established in the annualization agreement.
Within the software, this setting represents the entry point to activate the annualization dashboard.
