Shared interface for time tracking and activity management
Breakdown of time spent by resource
Project-based management: budget and project revenue
Project workload planning software integrated with HR time tracking
Resource management and forecast workload
Key indicators for managing workload
JOUROFF was born from a simple idea…
In workload tracking, several elements come into play, since the hours worked by employees are used both for HR management, project management, or simply billing clients.
The principle is simple: I plan, then I measure…
To better integrate your business context, our R&D engineers have developed an adaptable data model that allows you to create your activity database reflecting your business.
Even though software today is delivered as a web service, at JOUROFF we first model your information system using an adaptable data format.
Our project structure supports up to 8 levels of representation.
For example: project portfolios organized by business unit, containing projects, which contain sub-projects, which contain tasks, etc.
This approach ensures better alignment with your business, allowing effective tracking of workload captured by each resource, as well as its distribution over time through our workload management tool.
Our workload planning software provides a dashboard that allows you to:
Mastering time spent per project or per client account
Measure the variance between the forecast and the actual.
Visualize the gap between orders and resources (overstaffed or understaffed teams).
Control budget tracking (cost, revenue)
Project progress
Why use the JOUROFF workload planning software?
To avoid multiplying interfaces, JOUROFF offers a unified approach combining workload planning, time tracking, and HR management such as leave, schedules, and compensatory time.
You input a single source of information—the resource schedule—then validate the timesheet to confirm actual time worked. This is sufficient for the software to generate workload and time consumption indicators.
We provide indicators such as:
Workload planning by project and by period
Analytical tracking of time spent by client, project, or team
Control of variances based on sold time or initial workload plan, estimated time, planned time, and remaining work
Indexing of time spent to generate budget tracking indicators, such as: cost per FTE, selling price, and gross margin calculation
Budget tracking correlated with workload plan
Our workload planning software offers a project budget tracking tool suited for IT projects, service delivery, time-based or fixed-price projects.
We provide a dashboard to monitor budget evolution, analyzing project revenue month by month while integrating initial workload plan limits.
The tool allows you to define project estimation elements to track remaining work, variances, cost, margin, and other budget indicators.
Going further in workload planning
Workload planning remains a critical factor in the success of your projects.
This is why the JOUROFF workload management software offers an intuitive planning approach based on modeling your activities as project portfolios.
Then, using our various planning tools, each company can build a workload plan based on budget or workload.
What is a workload plan?
A workload plan is a system for planning workload by establishing a summary of resource utilization or availability over a given period.
In a project tracking context, a workload plan helps evaluate the ability to handle workload relative to available resources.
Why create a workload plan?
The advantage of implementing a workload plan, also called capacity management or capacity planning, is to optimize resources and anticipate critical points in project execution.
It helps avoid situations where teams are overstaffed or understaffed.
In this context, the company can anticipate recruitment or employee training plans with full awareness.
The JOUROFF workload planning software provides several tools to achieve this.
How to implement a workload plan?
To gain better visibility into resource utilization, all components of work organization must be considered, including client orders and human resources.
In practice, several elements must be taken into account:
º estimation of workload by project portfolio
º current workload of resources
º leave and absences
º company closures and public holidays
Considering these HR and production components, the JOUROFF workload management software offers an intuitive system based on an activity repository and project portfolio.
How does it work?
First, the JOUROFF workload software introduces a concept called the Activity Repository.
This allows you to list different “billable” or “non-billable” activities managed within your company.
With the Activity Repository, you gain a global view of activity management.
You can visualize time spent per project portfolio or per team in summary tables or charts.
Workload plan and project portfolio management
The activities in the repository mentioned above can be categorized.
For example: internal company activities, or project portfolios dedicated to each client.
This is why we designed a project portfolio management software based on an Activity Repository.
The JOUROFF workload planning software relies on this repository to define an activity database on which different project portfolios are created.
Workload planning tools
The JOUROFF workload management software offers several planning tools, including task organization, shared calendars, schedules, and timesheets.
This variety of planning tools allows our resource management solution to adapt to multiple business sectors.
More concretely, depending on your organizational constraints, you can build your workload plan based on data from activity schedules, task management tools, or timesheets.
Resource management and performance indicators
JOUROFF is a workload planning software based on an intuitive system that generates activity tracking indicators without requiring Excel formulas.
All you need to do is fill in your schedule or timesheet, and you automatically access a dashboard with pre-built project tracking indicators.
You can control the gap between planned time and actual time spent per project portfolio.
You also get budget tracking indicators and resource utilization rates over time (capacity planning).
Capacity planning tool
A workload plan involves managing capacity based on the workload to be completed.
JOUROFF has designed an intuitive capacity planning software.
The first step is to define project portfolios according to strategic priorities.
This task is usually handled by the project manager.
On the operational side, the team inputs schedules or activity planning, and the workload tool automatically generates a capacity planning view of resource utilization, including leave, non-working days, and public holidays.
