The management of time and activities concerns the organization of companies in terms of monitoring the working hours of employees.
However, each company has different constraints to manage working time.
That's why JOUROFF has developed an intuitive time tracking approach, adaptable to all areas of activity.
Indeed, our system allows the management of employees' working time, as well as the analytical monitoring of activities from an intuitive process, based on the following principle :
You fill in your schedule or your timesheet, you automatically access an activity monitoring dashboard with pre-built indicators.
No more statistical formulas and excel time sheet to control the working time per employee, or the time spent per project.
Rather than multiply the processes, the JOUROFF software allows you to pool time management and activity monitoring.
Each company has the possibility to model its activity according to its constraints.
Thanks to our adaptable activities management system, you can work in the internal enterprise context limited to the management of employees' working time, or use our project portfolio management approach allowing the analytical monitoring of the activities, as well as the management load plan.
In any case, you are feeding only one source of information, ie, your Schedule or Timesheet...This is enough for the software to produce the activity tracking indicators.
To calculate the hours of work, the software JOUROFF wants to be intuitive.
As shown in the image below, just select the source of information that captures the working time.
Indeed, your activity can go through Timesheets and Activities, Planning or Workspace.
And from the moment you indicate the source of information, the software automatically calculates time tracking indicators.
For example, if you want to calculate hours of work per employee, you can apply the "Group by employee" filter.
The software thus makes it possible to control the monthly or annual quota of working time for each employee.
Time and activity management for analytical monitoring
To give you an overview, the JOUROFF software offers a concept called Activities repository, which is your activities database.
The activities defined in the Repository are applicable to different projects or customers.
For companies that want a simplified management of working time, the repository of activities is not mandatory.
To ensure efficient time tracking, the JOUROFF software allows you to organize activities by work context, also called project portfolio.
The software offers you a three-level structure: Customer => Project => Lot => [list of activities]
As for the activity reference, the notion of projects portfolio is not mandatory, it depends on the structure of activities that you want to implement.
Thanks to the pre-built time tracking indicators, the JOUROFF software offers you the possibility to follow the time consumed by activity or by resource, without having to code statistical formulas.
All you have to do is feed your activity schedule or timesheets.
In parallel, the software feeds a synthesis table that allows to control the type indicators :
> Time consumed by project portfolio or by client
> Time by activity
> Budget follow-up to control costs and possible differences by project
> Reconciliation between the planned time and the time consumed
The JOUROFF software proposes a standardization of the management of the activities.
You have the possibility to feed the Repository of the activities.
It is this same Repository that can feed all your business processes based on timesheets, schedules or task management.
The software also allows load plan management with a pre-assignment of activities per employee.
At the same time, you access the capacity planning management tool.
Management of leave and absences has never been so easy !
At JOUROFF the management of activities includes the management of leave and absences.
You can automate the leave management process for greater visibility into resource planning.
Thanks to our holiday and planning tool, you are in control of the activity planning as well as the schedule of leave and absences.
If you want to go far in the leave management process, the JOUROFF software also allows the setting of HR management rules for the calculation of leave, rules for taking leave and various operations involving holidays.
In terms of time management and activity monitoring, some companies are required to account for working time exceeding the legal or contractual framework.
These are overtime hours which give rise to a rest period or to remuneration on the basis of the provisions of the collective agreement of each company.
the JOUROFF software allows the calculation of overtime by automatically feeding a counter dedicated to each employee.
The overtime counter offered by the JOUROFF software can be of type Recovery or Remuneration.
Depending on the case, it is possible to apply the increase in overtime by setting the thresholds of increase specific to each company or collective agreement.