Calculation and management of overtime


Automate overtime and work schedule management.




Calculation and management of overtime in 3 steps


Finished the excel formula for the calculation of the extra hours, the software JOUROFF allows the automation of the process of management of the overtime hours.
From the declaration of hours by the employee to the export of the counters to an excel file.

(1) I define the weekly working hours





(2) The employee declares his hours





(3) I export the synthesis to an excel file





How to calculate overtime ?


Overtime is referred to when the weekly working time is exceeded.
The situation of each employee must be assessed differently according to the working time stipulated in his employment contract.

The rules for calculating overtime are different according to the collective agreements of the companies.
The JOUROFF software offers a setting that allows you to adapt the management rules of your company, integrating work schedules, as well as any increases.

It is important to emphasize that the increase is not mandatory, it depends on the provisions of your collective agreement.
Your accountant can guide you to know the legislation that governs the hours in your sector of activity.

Accounting for overtime is done by calendar week, that is, the week starts on Monday and ends on Sunday.
In case of increase, the software JOUROFF gives you the possibility to set up easily, time bands and applicable mark-up rates.



Calculation and time recording


The JOUROFF software offers you two ways to capture the hours.

(1) Through the timesheet and activities
Each employee declares his activity for the week, and the software is based on hours worked per activity to deduct overtime.

(2) Direct reporting of overtime
Another possible offered by the software is the direct declaration of overtime via the form.
This approach is suitable for companies that do not have time tracking constraints per activity.

Start and End time or according to the worked hourly volume


For companies that want to enter hours after the start time and the end time, this is done by a simple setting in the software.
You have the choice to report the hourly volume worked or specify the exact time.
Indeed, the JOUROFF software offers you flexible overtime management according to your constraints.

Increase and overtime thresholds


The thresholds allow to determine overtime according to the hours worked by the employee.
According to the provisions of your collective agreement, it is possible to define the rates of increase per hourly portion.
In the classic case without mark-up, only one threshold will be defined.

Example Threshold overtime :

(a) Overtime without mark-up :
Beyond : 35h, to : undefined
Rate of increase = 0%
This calculation threshold relates to a contract at 35h in which from the 36th hour and beyond, there is overtime, without mark-up.

(b) Overtime with increase :
Threshold 1 :
After : 35h, until : 43h
Rate of increase = 25%
Threshold 2 :
Beyond : 43h, to : undefined
Rate of increase = 50%



Overtime night work and public holidays


The JOUROFF software allows you to take into account the increase of overtime concerning worked holidays and night work.
JOUROFF can also handle other cases, such as Sunday work because our system allows to dynamically set specific activities for which the working time leads to an increase.

In addition, the software provides a summary of the hours worked, namely : normal hours worked, overtime with or without mark-up, or hours increased via specific activities.
Example of specific activities increased, depending on the case : Holiday worked, Night hours, Sunday work...

Annual overtime monitoring


To control the annual overtime quota, the JOUROFF software gives you the possibility to manage a Recovery or Remuneration type counter.

This counter is managed by annual period, and allows to cumulate the overtime done week by week.
Depending on the circumstances, accumulated overtime may be recovered for compensatory rest or for remuneration.





Overtime and leave management software


JOUROFF offers a time recording tool that takes into account the demand for employee leave.
In addition to the calculation of overtime, the software can manage leave and absences.