Scheduling for Your HR Staff
A scheduling table allows you to centralize essential information for better organization of employees’ work.
This planner makes your job easier in terms of sharing and distributing information, as it keeps employees informed about the tasks assigned to them.
You can also explore the full version of our online scheduling tool.
Need a free online planner for tracking your company’s staff?
The term free tool has never been more accurate, as JOUROFF offers a free online planner that does not require creating an account.
Simplified scheduling…
Enter the names of employees assigned to different tasks to schedule.
This free planner also allows you to define which activities to display online.
A multifunctional free planner
Scheduling requires integrating multiple pieces of information at once.
Starting with employees’ schedules, which may vary from week to week.
Better than an Excel table, this online scheduling form allows you to target the period easily using a calendar system based on year selection, followed by a dropdown list of the different months of the year.
Among the options of the online planner, you will find:
The list of employees to define according to your company staff.
The activities to schedule… these correspond to the tasks you want to indicate on the planner.
Weekly view to create the week’s work schedule.
Week numbering system for easy navigation to the desired work week.
Monthly view to fill in the full month.
The plus (+) button to dynamically add tasks to schedule.
Arrow button to duplicate the same task from one day to another.
Selection of start and end times for each task.
Calculation of scheduled hours.
PDF generation for printing.
Watch the HR Scheduling and Annualization Video
How to use the online HR planner?
Defining task scheduling by employee
An online planner is a schedule table that allows assigning tasks to team members to organize work.
If you need an online timetable without installing a dedicated HR portal, this planner developed by JOUROFF is for you.
You can directly fill out this planner online in open access.
More than an Excel timetable, JOUROFF, as an HR planning solution provider, offers a free online planner that is adaptable.
Depending on your company’s HR organization needs, you can create a weekly table by selecting the desired week number… or create a monthly calendar to print over the four (4) weeks of the month.
A task planner must consider the availability of human resources for each time slot.
This includes integrating absences due to employees’ rest days… or simply the availability of resources compared to other planned activities.
As the person responsible for planning, it is essential to gather all necessary information about employees’ availability before creating the work schedule.
Most companies use a separate portal for tracking absences, which centralizes employees’ time-off requests.
The absence tool can be a web portal or an Excel table…
Before scheduling tasks in the online planner, it is important to highlight employees’ leave periods.
You can consolidate this information in an Excel table.
This provides an overview of each employee’s absence periods, making task planning in the online form more effective.
Online preview
The online planner preview is available directly in the task creation interface… it is a row-by-row timesheet, associating the employee’s name with the task to schedule.
It is essential to ensure that online resource scheduling aligns with HR organization.
On one hand, there is alignment with leave periods, and on the other, the display of the projected work organization.
The printable support will likely be shared with employees… It is important to ensure that tasks are correctly assigned to avoid errors in the work schedule and complications in work organization.
For this purpose, the online planner offers several viewing options:
Viewing tasks by employee, row by row.
For the weekly planner, navigation according to week number.
Navigation through different years to manage scheduling periods.
Difference between the online planner and the Excel staff timetable
Scheduling remains a sensitive area because it impacts your company’s work organization.
When a task appears in the planner, employees automatically integrate it into their work schedule.
The goal of this free online scheduling tool is to ensure reliable information while providing an ergonomic and intuitive HR organization tool for free.
You save time and gain efficiency because the weekly or monthly planner is automatically generated according to dates and weeks.
Indeed, there is no need to manually determine the dates involved in the planning period, as the form does it for you.
However, Excel tables remain advantageous for aggregating multiple types of information that go beyond a simple task planner.
Especially when managing hours with an HR tracking dimension.
In this context, it is not uncommon to complement Excel tables with advanced formulas for paid leave calculation or other organizational information.
If you do not use an Excel task table, and have specific HR management needs, note that JOUROFF offers several HR solutions in time planning and tracking.
How to share the work schedule?
The goal of a staff management agenda is to be distributed and shared with all employees.
This free planner provides a PDF export feature for printing.
You can then distribute the schedule within your company.
For sharing solutions, there is the company’s IT network, or a shared online space such as Google Drive.
There is also the traditional method, which consists of displaying the timetable in your premises in a common area shared with all employees.
JOUROFF Web Portal vs Free Online Planner
The planner on this page represents a workaround for setting up a full resource planning system for your company.
JOUROFF’s offer includes an advanced HR portal with enhanced HR management features.
Indeed, the premium planning version allows full management of work time within a global HR management approach.
Companies with advanced scheduling constraints can use modules for work time planning, absence management, or time tracking and overtime monitoring.
Schedule Planner VS Absence Tracking Portal
The planner can be linked to the paid leave portal to have a general view of employee schedules.
Our system offers a calendar with two modes: agenda mode or leave mode.
This allows scheduling tasks for employees or simply recording their leave in the same portal.
This feature saves time and efficiency, as you no longer need to go back and forth between the planning form and the leave portal.
Note that for companies not requiring advanced HR tracking, the free planner on this page remains an option.
