This 100% free online leave planner allows you to download a leave planning template to track your staff absences.
The leave planner is an Excel-based support or leave management tool that enables you to record employee absences or leave periods within a company. Through this leave planner, JOUROFF offers a completely digital online leave planning table, which you can view by monthly or yearly period, or as a printable online leave planner to replace your Excel leave schedule.
Do you need a leave planning table?
For the next vacation period, do you want a printable leave and absence planner?
Does your paid leave HR tool not offer monthly or yearly leave planning options?
Are your employees required to ask you repeatedly to manage their absence periods and the team’s vacation schedule?
Do you want to replace your Excel table with a fully digital leave planner for your staff?
A Multi-functional Free Leave Planner
More than a PDF leave planner, JOUROFF offers a free online leave planner with advanced features.
Among the options available in the leave planner, you will find:
Leave planning date by date
Types of leave to plan, including paid leave, RTT, parental leave, sick leave, special leave…
The name of the employee concerned for the absence period
Start and end dates, as well as daily start and end times
Preview of planned leaves, with navigation by month, quarter, or year
Color coding to identify the type of leave in the leave table
PDF generation of the leave planner for printing
How to Use the Staff Leave Planner
Definition of the Staff Leave Table
The leave planner should reflect the actual absence status of employees. Before using the leave planner, most companies use a separate leave planning solution that centralizes employee leave requests. The absence planning table can be a SaaS solution or an Excel table for visualizing employee leave. Before scheduling absences in the JOUROFF online leave planner, it is important to highlight employee leave periods. You can consolidate this information in an Excel table to get a clear vision of employee absences, making online planning more intuitive.
This staff leave planner guarantees accurate leave days throughout the year. Better than a downloadable Excel leave planning model, this table, developed by JOUROFF as a SaaS solution provider, simplifies your tasks with numerous available features. Once leave dates are entered, the planner allows a preview of employee absences, and you can freely and completely free of charge download the staff leave and absence table.
For companies looking for a free downloadable Excel or PDF planner, this leave tracking table is one of the most efficient on the market. This leave planner is 100% dynamic, allowing you to easily choose planning options when building your model online. You can plan your staff vacations on a reliable PDF support, with clear start and end dates for each absence period.
Leave Planner Preview
The preview of the leave planner allows you to ensure that employees’ leave requests have been respected.
On one hand, there is the alignment of the leave periods, and on the other hand, the reporting of the leave situation, since the printed planner will likely be shared with employees… It is therefore important to ensure that each employee’s leave has been properly declared in order to avoid approximations that could mislead employees and complicate absence planning.
To this end, the leave planner offers several navigation options:
Viewing leave month by month
Viewing absences by quarter
Navigating through different years to manage leave periods
Like an online leave planning tool… It is clear that the features of this employee leave planner will make you forget the static Excel model that requires resetting the working days every year. This is why our development team focused on this topic, in order to provide you with an advanced leave planner through a web interface that does not require creating a user account or any registration… All you have to do is download the PDF template of the leave table.
How does the leave planner work?
The leave planning process starts with an employee submitting a leave request to their HR manager. These leave requests can be entered into a provisional leave planner, in which each employee records the period of their upcoming vacation. This provisional leave planner is a first step to provide visibility over each team member’s vacation.
This allows the team manager to better organize the schedule, and then proceed with the final validation of the leave requests. Once validated, the final leave planner is established and communicated to the employees.
The advantage of our leave planner is the dynamic entry of each team member’s name, as well as the planning of their absence periods according to start and end dates. Indeed, better than a downloadable Excel leave planner, we have designed this free leave planner as a digital scheduling table to offer you great flexibility in organizing your employees’ leave.
Difference between the online leave planner and the Excel leave table
Absence planning remains a sensitive area because it impacts the HR organization of your company.
When a leave period is displayed on the planner, the employee automatically integrates it into their upcoming vacation schedule.
The goal of this online leave planner is to ensure accurate information, while providing you with a free, ergonomic, and intuitive HR tool.
You will gain efficiency because the monthly or yearly planner will be automatically generated according to the relevant dates and weeks.
Indeed, you do not need to guess the dates involved in the leave period because this leave planner will do it for you.
However, the Excel leave planning table still has its value, especially if you need to code advanced formulas such as Excel macros.
These Excel formulas allow you to calculate leave balances while simultaneously planning leave periods.
Nevertheless, if you do not use the Excel leave sheet, it should be noted that JOUROFF offers a range of free HR tools for planning working hours, as well as simulator tools to calculate employees’ working time.
These HR tools are directly accessible from the bottom of the JOUROFF website.
You also have the option to explore pricing for implementing a professional planner with advanced features.
How to distribute the leave planner?
The purpose of a staff leave planner is to share it with employees so that they are aware of it.
This free leave planner offers a PDF export feature to print the planner and distribute it within your team.
Among the tools available for distributing the planner within the company, there is sharing through your corporate IT network, using a shared space, or through a tool like Google Drive.
This ensures that each employee can manage their absence period while also discovering the leave planner of other team members.
In parallel, the leave planner provides a legend with color coding according to the types of planned leave.
The leave planner therefore gives you visibility over the types of absences, including paid leave, RTT, paternity leave, maternity leave, parental leave, sick leave, special leave, unpaid leave, or other absences to be included in the vacation planner.
