Manage expense reports manually, it’s lost time for employees, reimbursement errors and lost credentials. JOUROFF centralizes the entry, validation and export of expense reports in the same tool as your HR management and project monitoring.
Your employees enter their expenses from their computer or smartphone, insert their credentials, and their manager is notified automatically to validate or reject. The whole process is dematerialized, traced and exportable.
Accessible from 3€/month per user for the basic module (absence management and recovery). The expense report module is added according to your needs, for a solution that adapts to your organization, not the other way around.
What is a expense report management software?
Create and submit an expense report from computer or mobile
Insert the supporting documents directly from the smartphone
Have the manager validate the expense in one click
Export data to payroll or accounting
Assign each expense to a project or mission
How does the expense report management work in JOUROFF?
Step 1 - The employee enters his expense report
Step 2 - The manager is notified
Step 3 - Export and Refund
What categories of expenses does JOUROFF manage?
JOUROFF allows you to create custom expense categories according to your business needs. Standard categories available include:
Meals: business lunches, dinners
Accommodation: hotels, business travel rentals
Transport: train, plane, taxi, public transport
Mileage charges: travel by personal vehicle with input of the number of kilometers and the mileage scale
Actual: reimbursement of the exact amount of the justified expenditure
Package: Refund of a fixed amount defined in advance, regardless of the actual amount
Allocation of expenditure by project or mission
JOUROFF allows you to assign each expense to a specific project or mission. This is especially useful for design offices, ESNs and consulting firms that need to rebill fees to their clients or justify costs per business.
VAT management on expense reports
JOUROFF integrates VAT management on expense reports. For each expense, you enter the amount including VAT and the applicable VAT rate. The software automatically calculates the amount of VAT and recoverable VAT, according to the rules defined by your company.
This feature facilitates the accounting processing of expense reports and export to your accounting software.
Guest employee management and restaurant tickets
JOUROFF offers a feature for managing employees invited on expense reports. Specifically:
When a business meal is seized, the employee may assign other employees of the company present at the meal as guests. This option has a direct impact on restaurant tickets: if an employee is attached as a guest to a meal declared as an expense report, a restaurant ticket is automatically deducted from his counter for that day.
The number of restaurant tickets is thus automatically adjusted according to the meals declared on the expense reports, ensuring consistency between salary benefits and the expenses actually incurred.
Export expense reports and receipts
Details of expenses by employee, by category and by period
The amounts HT, VAT and VAT
Assignment by project or mission
For which companies is this module made?
JOUROFF’s expense report module is intended for all structures whose employees incur professional expenses in the context of their activity.
Design offices and consulting firms: recharging fees to clients, assignment by case, justification of costs by project.
ESN and consultants: frequent travel, multi-mission expense reports, export to customer invoicing.
Local authorities and associations: traceability of expenditure by mission or grant, accounting export.
SMEs with employees on the move: simplifying the reimbursement process, removing paper receipts.
In short: if your employees incur professional expenses and their reimbursement takes you time, the JOUROFF expense report module is for you.
Feature sheet — Expense reports
| Features | What it brings you |
|---|---|
| Customizable expense categories | Meals, accommodation, transportation, mileage fees — adaptable to your business |
| Refund to the real or the package | Flexibility according to your internal refund policies |
| Assignment by project or mission | Easy customer invoicing, |
| Management of VAT | Allocating Recoverable VAT Rates by Expense |
| Supporting documents | Insertion from smartphone, proof attached to the expense report. |
| Validation manager | Automatic notification, validation or rejection in one click |
| Management of guest employees | Attachment of guests to a meal with automatic deduction of the restaurant ticket |
| Adjustment of restaurant tickets | Meter updated automatically according to declared meals |
| Expense report export | Export with supporting documents, |
| Android and iOS mobile data entry | The employee manages his expenses from his smartphone, even on the move |
Why manage expense reports in JOUROFF rather than a separate tool?
All in the same tool
JOUROFF centralizes HR management, project monitoring, load planning and expense reports in a single interface.A fully dematerialized process
From mobile entry to accounting export, the whole circuit is digital. No more ticket envelopes, Excel tables and reminder emails to get the receipts.
Consistent management of restaurant tickets
JOUROFF links expense reports and restaurant tickets automatically. A meal declared as an expense = a deducted restaurant ticket. Simple, reliable, without manual handling.
FAQ - Expense Report Management Software
What is an expense report?
It is a document that summarizes the professional expenses incurred by an employee in the course of his activity, to obtain reimbursement by his employer. It is accompanied by supporting documents (receipts, invoices) and must be validated by a manager.
How do I enter an expense report in JOUROFF?
Can an expense report be assigned to a specific project?
How does the management of restaurant tickets with expense reports work?
When a meal is declared as an expense report, JOUROFF automatically deducts a restaurant ticket from the counter of the employee concerned. If colleagues are invited on this meal, their restaurant tickets are also deducted.
Does JOUROFF manage VAT on expense reports?
Yes. For each expense, you enter the applicable VAT rate. JOUROFF automatically calculates the VAT amount and the recoverable VAT.
Can expense reports be exported with supporting documents?
Yes. JOUROFF allows you to export all validated expense reports with their supporting documents. What is the price of the JOUROFF expense report module?
JOUROFF offers a modular offer starting at 3€/month per user. The expense report module can be added as needed. A free demo is available without obligation.
